Boost Productivity + Simplify Compliance + Decrease Operational Costs

In-house scanning can drain operational resources. Cut labor costs and capital investment by outsourcing document scanning. Outsourcing document scanning will save time and effort; allowing you to focus on your business.

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Calculate the Cost of One Hour per Day per Employee Filing and Retrieving Paper Documents

Tomball Document Scanning Services

What’s The Problem With Paper?

Many document management experts estimate that a normal specialist in an office environment can squander as much as approximately 500 hours per year looking for files. Paper files have a high potential for error. A variety of things need to go right for a paper document to be submitted correctly. Yet it takes only one mistake to lose a file forever. Paper files include a lack of security and accountability. Everyone has access to the file cabinets in a workplace, but everyone does not have the exact same level of experience with the filing system or degree of responsibility. With paper there are no audit tracks to track files and limited security provisions to secure sensitive details. Lastly paper documents do not offer redundancy or disaster relief. Paper documents are prone to fire, flood, and theft. When a paper document is lost or damaged, it is gone permanently.

Tomball Document Conversion Services

Why Should I Scan My Documents?

This concern is probably the best place to begin when thinking about scanning documents in Tomball. Knowing your reasons for scanning will help you make the best choices when planning your task.

Do You Want to Save Labor Time and Money?

One of the major hidden expenses in a paper-based operations environment is the time recommended for staff members to obtain a paper file, carry out an action with it, and after that re-archive the file. Expect the typical time needed to walk to the records space and find a file is 5 minutes. If a staff member is needed to access approximately 4 files each day then roughly eighty-five (85) hours each year is spent on this activity by this person. When this amount is extrapolated throughout a company, countless hours can be invested yearly on this activity leading to hidden expenses of thousands of dollars. No more misfiled or lost documents. By digitizing your documents your employees have the ability for near immediate retrieval, and that suggests you and your staff members have exactly what you need, when you need it.

Would you like to Simplify Compliance?

Documentation supplies evidence of policy compliance. It is a vital consider non-compliance claims. Monitoring adherence to voluntary programs and showing regulatory compliance takes less time when the required documents are digitized, centrally located and readily accessible.

Tomball Paperless Office Solutions

Simplify your business procedure lifecycles for enhancement and optimization and convert your back office to a “less paper” environment. Scanning gives users the boosted abilities they need to perform their jobs better and faster.

Processes are the company’s mechanism of producing and delivering services and products to its clients. The performance of procedures is one of the crucial elements that determines total business performance.

Studies reveal the typical knowledge worker invests near to 40 % of their time searching for details.

Digitizing files is an efficiency device to help improve and decrease the cycle time of document driven processes and a recent survey suggests that 74 % of organizations that carry out digitized document and records management had their expectations met or surpassed by the measurable expense containment results.