Human Resources Document Scanning Will Help Reduce Liability

Human Resources


It’s obvious that employment related suits are a major hazard to businesses of all sizes. They’ve been on the rise for several years; here are some sobering truths *:

About three-fourths of all litigation versus business originates from employment disagreements.

Practically half of Employment Practice suits involve private businesses who have a personnel of 15-100 employees.

The cost of defending your business from an employment associated suit can quickly go beyond $100,000 per occurrence.

Even strong HR practices don’t preclude a business from being associated with an Employment Practice suit.


Paper job applications and human resource files develop legal exposure

When it pertains to the legal process, having all of the pertinent documents saved in paper type can present some major issues.

For one thing, responding to the discovery procedure in a prompt, certified manner can be really challenging when you have to hunt down old documents that are saved in boxes.

This is even more painstaking if you’ve moved them to an offsite place, and can create delays as well as compliance dangers that can lead to more legal inconveniences

and significant fines.

Paper documents are also susceptible to being misplaced. If you are involved in a worker relevant suit, being unable

to find even a single job application could easily compromise your whole case. In addition, utilizing essential employees’ time on the task of finding employee records from storage devices can be a

significant leak in regards to efficiency, man-hours, and your organization’s bottom line.


Scanning employee records and applications can lessen your danger


When you scan employee applications, you’re creating digitized variations of each and every application. These are

then saved in a single file management system, where they are indexed and easy to look for and find in case of a

legal conflict; you can easily print out applications or email them to the proper celebrations as an image file. Not only

is this faster and more reliable than searching for paper applications, it also helps you increase your possibilities of

ending up with a beneficial legal result.

Scanning and keeping your staff member applications also saves your company area and storage costs, while

making your work environment safer and more productive.

For all of these factors, storing staff member applications in a single digital system (typically within a safe and safe

cloud-based environment) is a wise step that a growing number of companies of all sizes are taking to secure

themselves from employment practice litigation.


To read more about how you utilize staff member application scanning to assist reduce your company’s danger of

litigation, please call us at 713-984-2900. You can also send us a message making use of the contact form on this

page. Or, learn more about how scanning files can enhance your HR department’s efficiency and productivity by

clicking here.