Boost Productivity + Simplify Compliance + Decrease Operational Costs

In-house scanning can drain operational resources. Cut labor costs and capital investment by outsourcing document scanning. Outsourcing document scanning will save time and effort; allowing you to focus on your business.

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Calculate the Cost of One Hour per Day per Employee Filing and Retrieving Paper Documents

Galveston Document Scanning Services

What’s The Problem With Paper?

Numerous document management experts estimate that a common expert in an office environment can squander as much as approximately 500 hours annually searching for files. Paper documents have a high potential for mistake. A number of tips have to go right for a paper document to be filed properly. Yet it takes only one mistake to lose a file indefinitely. Paper files come with an absence of security and responsibility. Everybody has access to the file cabinets in an office, but everyone does not have the same level of experience with the filing system or degree of responsibility. With paper there are no audit tracks to track documents and restricted security provisions to secure sensitive details. Lastly paper files do not supply redundancy or catastrophe relief. Paper files are prone to fire, flood, and theft. When a paper document is lost or harmed, it is gone forever.

Galveston Document Conversion Services

Why Should I Scan My Documents?

This question is most likely the best place to begin when considering scanning files in Galveston. Knowing your reasons for scanning will help you make the best decisions when preparing your project.

Do You Want to Save Labor Time and Money?

Among the major hidden costs in a paper-based operations environment is the time required for employees to recover a paper file, perform an action with it, and then re-archive the file. Suppose the average time required to stroll to the records room and locate a file is 5 minutes. If a staff member is recommended to access an average of 4 files every day then roughly eighty-five (85) hours per year is invested in this activity by this person. When this amount is theorized throughout an organization, thousands of hours can be invested each year on this activity resulting in concealed costs of thousands of dollars. No more misfiled or lost documents. By digitizing your files your staff members have the ability for near instant retrieval, and that implies you and your employees have exactly what you need, when you need it.

Would you like to Simplify Compliance?

Paperwork provides evidence of policy compliance. It is a crucial factor in non-compliance claims. Keeping an eye on adherence to voluntary programs and demonstrating governing compliance takes less time when the needed files are digitized, centrally located and readily available.

Galveston Paperless Office Solutions

Simplify your place of business procedure lifecycles for improvement and optimization and transform your back workplace to a “less paper” environment. Scanning gives users the boosted abilities they need to perform their jobs much better and faster.

Processes are the company’s mechanism of developing and providing products and services to its customers. The performance of processes is one of the essential factors that identifies total business performance.

Studies show the typical expertise employee invests near 40 % of their time trying to find information.

Digitizing documents is an effectiveness tool to help streamline and minimize the cycle time of document driven procedures and a current study suggests that 74 % of companies that carry out digitized document and records management had their desires satisfied or exceeded by the measurable expense containment results.