Patient Charts Are At The Center Of Every Process
DocuWare software allows patient records to be shared simultaneously.

In the healthcare environment patients' charts are at the center of every activity. Storing, routing and tracking the charts take time. Fulfilling the requests for records can require stat production of the chart. With thousands of records this can be difficult to accomplish with a paper-based system.

An electronic medical record storage and retrieval system reduces the time needed to access medical records. Simply query the system with a patient name or medical record number and gain access to the complete history of patient visits and previous medical procedures.

The Benefits of Scanning

• Cost effective, reliable, distributed access to patient charts from multiple workstations and locations
• Email, fax or print records for third party
• Instant access to charts by clinical and billing staff
• Ease of administration and documentation for HIPAA security and privacy compliance
• Acceleration of reimbursement through increased efficiency
• Backup / Disaster Recovery Protection of one of their most important information assets
• Elimination of lost or misfiled records
• Charts available for Internal and External audits
• Search and access capabilities over the Web
• Recycle folders, dividers and boxes for reuse
• Recycling of shredded documents conserves trees, water and energy.
• Managed Digital Documents can set-up an in-house scanning workstations and train your staff in all the functions for day
• forward scanning as well as convert the back-file of existing hard copy medical records.
  

Once payment and billing related documents are scanned and indexed your billing department staff will have the ability to retrieve and view the documents from the workstation. Instant access to the information will significantly improve the speed and efficiency of the billing process.

Documents in paper form are simply scanned into DocuWare.
First they are placed in an electronic in-basket where they can be sorted and electronically stapled together. DocuWare provides several options to easily create an index, which contains keywords or index words for organizing and retrieving documents later.

As soon as they are filed, every document can be accessed by all authorized network users. Searching for documents in the electronic file cabinet is simply a matter of a mouse click. You can search for any document by filing date, by any assigned keyword and even by full-text retrieval, which looks for any words or numbers found in the complete body of a document. Multiple users can access the same document simultaneously, so a document is never unavailable. Documents can also never be lost or filed in the wrong spot with DocuWare

DocuWare COLD allows for the instant retrieval of original claims using information from the existing legacy application. Finding the right information the first time may be a different process for each person; however, DocuWare provides multiple retrieval methods to accommodate each individual’s work needs, reducing training time and increasing system acceptance for maximum productivity.

Case Study

Case Study